We are looking for an experienced Payroll Specialist, to support our USA operations with full cycle payroll administration and compliance in a multi-State payroll environment. The ideal candidate is forward thinking, analytical, detail oriented and methodical with experience in payroll administration and deep knowledge of payroll regulations. Responsibilities will include the management of employee data, ensuring the accuracy of timesheets, computing wages, and timely and accurate payroll submission reports. The successful candidate will ensure payroll procedures are current, compliant, and efficient.
Provide a high level of service and support to employees, HR and Finance
Assist employees with questions about their wages, taxes and/or deductions listed on their remuneration statements
Prepare employee records for payroll processing in payroll systems utilized (ADP, Deltek & Paycor)
Enter and verify all deduction amounts included on pay run
Process payrolls on a weekly basis
Process reports to analyze payroll data for integrity
Coordinate with Controller to ensure all required tax information is setup in payroll system
Download and book payroll related journal entries to ensure timely accounting
Assist employees with time sheet support
Become subject matter expert to troubleshoot problems/errors that impact the accuracy of the payroll output
Audit reports during payroll processing for benefits, including prepayments, refunds and any additional deductions for arrears
Process prepayments of benefits received by employees prior, during or after leaves of absence
Provide assistance to HR team with enrollment and other benefits activities
Complete W-2C’s as needed for federal and state agencies
Assist in the internal and external audit process by providing support and explanation for the information and data required
Stay informed on prevailing wage laws and regulations related to payroll
Assist with Canada payroll when required
Complete certified payroll reporting when required
Weekly General Ledger Reconciliation
Required Skills and Qualifications
Strong excel skills (Pivot tables, dynamic arrays, tables VLOOKUP’s, etc.)
Experience with Paycor, ADP, Deltek and certified payroll reporting preferred
Experience with government contracts: prevailing wages, supplementary benefits, etc. preferred
General familiarity with accounting concepts and payroll accounting
Ability to self-manage with proven initiative and client focus
Strong problem-solving skills, and the ability to work with minimal supervision
Must be able to work in a dynamic work environment
Excellent time management skills with an attention to detail
Team player with excellent communication skills both written and verbal
A positive, “can-do” attitude
Education and Experience
5 + years of multi-state payroll experience with California payroll experience preferred.
We thank all interested applicants however, only qualified candidates will be contacted.
Magna IV Engineering is a power & automation solutions provider, founded in 1982. We are specialists in Electrical Engineering, Automation Solutions, and Technical Field Services.
Our focus and robust team composition enables us to deliver superior client experiences across a host of industry segments. Some of our clients have been seeking our expertise since our inception.