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Office Administrator

Office Administrator


Central Services


Calgary, AB, Canada



Date Posted

May 26, 2023


Career Opportunity:
We have an exciting opportunity for an Office Administrator in our Calgary office. Reporting to the Lead Operations Administrator, the successful candidate will be accountable for administrative support in the areas of client project work and general office administration. This role also supports our Engineering, Automation and Technical Field Services Operations and plays a key role in ensuring superior client experiences internally and externally.



Project Specific Administrative Support

  • Opening and updating projects in ERP (Deltek/ NetSuite)

  • Manage scheduling needs and reports in FindMyShift

  • Coordinate domestic and international travel arrangements (airfare, accommodations, car rentals etc)

  • Assist with client’s site-specific onboarding requirements

  • Coordinate vault shutdowns with BC Hydro

  • Customization of employee resumes to highlight specific project skills

  • Handle internal inquiries requiring investigation and follow-up

  • Create, format and edit various files including Microsoft Office and pdf documents

  • Upkeep and filing of hard-copy safety and daily-use forms

  • Deploy and compile client feedback surveys

  • Assist in preparing quotes, reports, data books, construction packages, document review packages, tender packages and quotation documentation

General Office Administrative Support

  • Answer, screen and transfer inbound calls and walk-ins to appropriate departments

  • Handle incoming and outgoing mail and courier deliveries

  • Expense reconciliation for staff from multiple regions

  • Credit card reconciliation

  • Assist new hires with department orientation and onboarding

  • Sourcing, preparing and distributing PPE kits for Technical Field Service staff

  • Oversee daily facilities of the office, including upkeep of supplies and stationary inventory

  • Coordinate office and team building events

  • Assist all office staff with administrative duties

  • Collaborate with all Magna admins to create efficiencies and best practices

  • Work on special projects such as developing business processes, procedures, manuals

  • Provide back up support and vacation coverage to other regional offices

Required Skills and Qualifications

Required Skills and Qualifications:

  • 5+ years of administrative experience

  • Superior communication skills both oral and written

  • Advanced computer experience in Microsoft Windows, Microsoft Office, and PDF creator applications

  • Advanced knowledge of databases and ability to mine and analyze data (Excel, Query, Access)

  • Strong analytical and organizational skills

  • Ability to work well in a team environment, developing relationships between multiple organizational areas

  • Adaptable and willing to change proactively

  • A positive, “can-do” attitude and client internal and external) focused approach

  • Experience working in an Engineering, Field Services, or other professional environment would be an asset

We thank all interested applicants however, only qualified candidates will be contacted.

About us

Magna IV Engineering is a power & automation solutions provider, founded in 1982. We are specialists in Electrical Engineering, Automation Solutions, and Technical Field Services.

Our focus and robust team composition enables us to deliver superior client experiences across a host of industry segments. Some of our clients have been seeking our expertise since our inception.


More About Magna

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